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Is It Time to Upgrade Your GP Solution?

7/11/2017

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Posted by Chelsea Schlepp

​A couple of the most frequent questions I get from my existing GP clients include - when is the right time to upgrade and when do I have to upgrade?  There are a couple of questions I advise them to ask themselves with regards to upgrades – when is my version out of support and what can I take advantage of by upgrading?
​
Time to upgrade

GP Support

If you are on GP 2010 R2 or earlier, you are currently unsupported by Microsoft.  GP 2010 support ended in October of 2015, so if you have not already upgraded, you may want to look into this as soon as possible.  If you have questions about upgrading, feel free to contact us.
​
​If you are on GP 2013 or GP 2013 R2, your support will end in April of 2018.  We suggest starting the planning for your upgrade soon in order to make sure you have the budget approved and the upgrade scheduled in plenty of time.

​For all versions of GP, Microsoft support is in place for five years.  For any version newer than GP 2013 R2, see below for the support end date.
​
  • GP 2015/GP 2015 R2 – April 2020
  • GP 2016/GP 2016 R2 – July 2021
​
​If you are not sure which version you are on, you can check the build number in your “About GP” screen and reference the chart below.
​
(Build Number)
​
​From
(Build Number)
To

GP Version
11.0.1247
11.00.1751
2010
11.00.1752
11.99.9999
2010 R2
12.00.1295
12.00.1744
2013
12.00.1745
12.99.9999
2013 R2
14.00.0524
14.00.0724
2015
14.00.0725
14.99.9999
2015 R2
16.00.0404
16.00.0551
2016
16.00.0552
TBD
2016 R2

Benefits of Upgrades

Why else might you want to upgrade?  Reasons may include taking advantage of new features or streamlining the process.

The longer the time between upgrades and the more versions that have been released, you may end up with a multi-step upgrade (meaning the databases can’t upgrade directly from one version to another so there has to be an intermediary step).  This can end up costing more money and down time for your organization.  We can discuss this in more detail with you on an individual basis if you have questions.

​The more beneficial reason for an end user, however, would be taking advantage of the features GP has to offer in a newer version.  Below are just a few of the top features in the last few releases.

GP 2015

  • Copy Home Page settings
  • Payables warning with open purchase order
  • Fixed Asset year and close report
    ​

GP 2016

  • Power BI charts on home page
  • SmartList enhancements
  • Sales & Inventory All in One View

GP 2015 R2

  • Purchasing All in One View
  • Automatically deposit cash receipts
  • AP transaction approval workflow
    ​

GP 2016 R2

  • Show user name in message “Batch is being edited by another user”
  • Intercompany Bank Transfers
  • Allow payroll user to print using self-service W2 report
    ​
As you can see, the answer to the question “Is It Time to Upgrade?” can depend on a number of factors and what is right for your business.  Feel free to contact us with any questions regarding upgrade timing, the process or for more new features!

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